Class: Senior Secondary School 1 (SS1, SS 1, SSS1, SSS 1)
Term: 2nd Term
Week: 2
Age: 15 years
Duration: 45 minutes
Subject: Store Management
Curriculum Theme: Store Management
Previous Lesson: Revision and Introduction to Stock.
Topic: Types of Stock
Subject Matter: Maintenance materials and components, types of stock records including bin card and stock card, stock requisition form, purchasing procedure, stock issuing procedure

Specific Objectives

By the end of the lesson, pupils should be able to:

Cognitive Domain:

Explain maintenance materials and components with examples.
Identify and describe types of stock records, including bin card and stock card.
State the purpose and key information on a stock requisition form.
Outline basic purchasing procedure in a store.
Outline stock issuing procedure in a store.

Affective Domain:

Show interest in proper record keeping and responsible use of store materials.
Appreciate the importance of following procedures to prevent waste and losses.

Psychomotor Domain:

Draw simple bin card and stock card formats correctly.
Fill a sample stock requisition form using given store items.

Participate in group discussion on requisition and issuing processes.
Work cooperatively to present correct steps for purchasing and issuing stock.

Reference Materials

The following resources were used in planning this lesson:

9 Years Basic Education Curriculum
State Unified Scheme of Work
Store Management for Senior Secondary Schools (recommended textbook)
Inventory (Stock): Meaning and Examples (Investopedia)
Inventory Management and Stock Records (Investopedia)
Inventory Control (Encyclopaedia Britannica)

Instructional Materials

The teacher will teach this lesson with the aid of:

Stock card samples
Bin card samples
Stock list templates
Sample stock requisition form
Whiteboard and marker
Pictures or samples of maintenance materials (lubricant, cleaning materials, spare parts)

Rationale for the Lesson

This lesson helps pupils understand how stores keep track of different stock items and how goods are requested, purchased, and issued. It also helps pupils learn simple procedures that reduce losses and improve store efficiency.

Prerequisite/Previous Knowledge

Pupils have basic knowledge of stock and stock control and have seen goods stored and issued in shops or school stores.

Lesson Content/Board Summary

Types of Stock

Maintenance Materials and Components

Maintenance materials and components are items kept to maintain, repair, and keep equipment, buildings, and store facilities in good working condition.

The following are examples of maintenance materials and components:

Spare parts (belts, bulbs, fuses, bearings).
Tools and consumables (nails, screws, glue, tapes).
Cleaning materials (detergent, disinfectant, brooms, mops).
Lubricants (oil, grease).
Electrical fittings (switches, sockets, cables).

Types of Stock Records

Stock records are documents used to record receipts, issues, and balances of stock items.

The following are types of stock records:

Bin card: A record kept at the storage location (bin/shelf) showing quantity received, quantity issued, and balance of a particular item.
Stock card: A store record kept in the store office showing receipts, issues, balance, and sometimes value or reference details for a particular item.
Stock list/stock sheet: A list used during stock taking to record physical counts of items in the store.

Stock Requisition Form

A stock requisition form is a document used by a department or user to request items from the store.

The following are key information on a stock requisition form:

Name of requesting department/unit.
Date of request.
Description of item and specification.
Quantity requested.
Purpose/remarks.
Signature of requester and authorizing officer.
Storekeeper’s issue details and balance (where applicable).

Purchasing Procedure

Purchasing procedure is the set of steps followed to buy goods for the store in an organized way.

The following are basic steps in purchasing procedure:

Identify the need and check stock level.
Raise a purchase request or purchase requisition.
Obtain approval from the appropriate authority.
Select supplier and obtain quotations where required.
Prepare and send purchase order to the supplier.
Receive goods and inspect quantity and quality.
Record goods received in relevant stock records.
Process supplier invoice and arrange payment based on store rules.

Stock Issuing Procedure

Stock issuing procedure is the process of releasing items from the store to users based on proper authorization.

The following are steps in stock issuing procedure:

Receive a properly completed and approved stock requisition form.
Confirm availability of the item in the store.
Pick and issue the requested quantity to the user.
Record the issue on bin card and stock card.
Obtain acknowledgment/signature of the receiver.
Update balance and file the requisition for reference.

Teaching Methods/Instructional Techniques

Discussion, Lecture, Demonstration, Question and Answer, Visual Aids

Instructional Procedures

Step 1: Introduction

Time: 5 minutes
Teaching Skill: Set Induction
Teacher’s Activity: The teacher asks pupils to mention how a store knows what is available and how people request items, then introduces stock records and procedures.
Pupils’ Activity: Pupils respond with ideas such as checking shelves, writing lists, and making requests.
Learning Point: Stock records and procedures help stores track and control items.

Step 2: Maintenance Materials and Components

Time: 6 minutes
Teaching Skill: Explanation
Teacher’s Activity: The teacher explains maintenance materials and components and gives examples related to school and store equipment.
Pupils’ Activity: Pupils take notes and mention examples they have seen in their environment.
Learning Point: Maintenance items support repairs and proper functioning of facilities.

Step 3: Types of Stock Records

Time: 10 minutes
Teaching Skill: Demonstration
Teacher’s Activity: The teacher displays bin card and stock card samples and explains how receipts, issues, and balances are recorded.
Pupils’ Activity: Pupils observe samples, ask questions, and copy key features.
Learning Point: Bin card and stock card are common records used to track stock movement and balance.

Step 4: Drawing Bin Card and Stock Card Formats

Time: 7 minutes
Teaching Skill: Guided Practice
Teacher’s Activity: The teacher guides pupils to draw simple bin card and stock card tables and labels key columns such as date, receipts, issues, and balance.
Pupils’ Activity: Pupils draw the formats in their notebooks and fill a short example using given figures.
Learning Point: Correct formats support accurate stock recording.

Step 5: Stock Requisition Form

Time: 6 minutes
Teaching Skill: Explanation
Teacher’s Activity: The teacher explains the meaning and purpose of stock requisition form and highlights key information required on the form.
Pupils’ Activity: Pupils examine a sample form and identify required fields.
Learning Point: Stock requisition form is used to request items from the store with proper authorization.

Step 6: Purchasing and Stock Issuing Procedures

Time: 6 minutes
Teaching Skill: Discussion
Teacher’s Activity: The teacher outlines steps for purchasing and stock issuing and explains how proper procedures reduce losses and errors.
Pupils’ Activity: Pupils discuss steps and arrange them in correct order as a class activity.
Learning Point: Purchasing and issuing procedures ensure accountability and correct stock control.

Step 7: Evaluation/Review

Time: 5 minutes

Teaching Skill: Questioning/Assessment

Teacher’s Activity: The teacher evaluates the learning by asking the following questions:

Mention four examples of maintenance materials and components.
List two types of stock records and state one use of each.
State four key information found on a stock requisition form.
List four steps involved in stock issuing procedure.

Pupils’ Activity: Pupils answer orally and in writing.

Learning Point: Pupils demonstrate understanding of the lesson.

Step 8: Conclusion

Time: 5 minutes
Teaching Skill: Summary
Teacher’s Activity: The teacher summarizes the board points and gives an assignment for pupils to draw a bin card and stock card, then write the steps of purchasing procedure in order.
Pupils’ Activity: Pupils copy the summary and note the assignment.
Learning Point: Stock records and procedures support proper control and accountability in store management.

Lesson Keywords

Maintenance materials – Items used for repairs and upkeep of facilities and equipment.
Components – Spare parts used to replace damaged parts of equipment.
Stock record – A document used to record stock receipts, issues, and balance.
Bin card – Record kept at storage point showing quantity received, issued, and balance.
Stock card – Store record showing stock movement and balance for an item.
Requisition – A formal request for items from the store.
Issuing – Releasing stock to users based on approval and records.

Differentiation

Fast learners complete a short case study by selecting the correct procedure steps and filling sample records, while learners who need support use guided templates to draw records and fill simple examples with teacher support.

Note for teachers using this lesson plan

Use real samples or clear templates of bin card, stock card, and requisition form to make learning practical. Ensure pupils can define terms, list examples, identify record types, and arrange purchasing and issuing steps correctly in an exam-oriented manner.