Class: Senior Secondary School 1 (SS1, SS 1, SSS1, SSS 1)
Term: 2nd Term
Week: 7
Age: 15 years
Duration: 45 minutes
Subject: Office Practice
Curriculum Theme: Office Practice
Previous Lesson: Manual Office Equipment.
Topic: Electric Office Equipment: Their Uses and Care
Subject Matter: Electric typewriter and word processor, computer, fax machine, franking machine, uses of electric equipment, care of electric equipment.

Specific Objectives

By the end of the lesson, pupils should be able to:

Cognitive Domain:

define electric office equipment.
identify common electric office equipment such as computer, fax machine, and franking machine.
state the uses of selected electric office equipment.
list ways of caring for electric office equipment.

Affective Domain:

show caution and responsibility when handling electric office equipment.
demonstrate a positive attitude towards safety and proper maintenance of office machines.

Psychomotor Domain:

identify electric office equipment from real objects, charts, or pictures.
demonstrate basic safe handling practices while using a computer and related equipment.

work cooperatively in pairs or groups during guided practical activities.
share tasks and materials responsibly during equipment identification and handling.

Reference Materials

The following resources were used in planning this lesson:

9 Years Basic Education Curriculum
State Unified Scheme of Work
Office Practice for Senior Secondary Schools Textbook
Encyclopaedia Britannica: Office Automation
OSHA: Electrical Safety
Microsoft Support: Keeping Your Computer Clean

Instructional Materials

The teacher will teach this lesson with the aid of:

computers (desktop or laptop)
electric typewriter or word processor (or picture)
fax machine (or picture)
franking machine (or picture)
equipment charts and labelled pictures
sample printed documents and envelopes (for demonstration)

Rationale for the Lesson

This lesson helps pupils understand electric machines commonly used in offices and how they make office work faster and easier. It also teaches safe handling and care to prevent accidents and reduce damage to equipment.

Prerequisite/Previous Knowledge

Pupils have seen or used computers and other electric devices at home, in school, or in business centres.

Lesson Content/Board Summary

Electric Office Equipment

Meaning of Electric Office Equipment

Electric office equipment are machines used in the office that require electricity or battery power to operate and perform office tasks.

Examples of Electric Office Equipment

The following are examples of electric office equipment:

electric typewriter.
word processor.
computer.
fax machine.
franking machine.

Uses of Electric Office Equipment

The following are the uses of electric office equipment:

electric typewriter: used for typing letters and documents quickly and neatly.
word processor: used for typing, editing, storing, and printing documents.
computer: used for document preparation, data processing, storage of information, and communication.
fax machine: used for sending and receiving copies of documents through telephone lines.
franking machine: used for printing postage impressions on envelopes to show that postage has been paid.

Care of Electric Office Equipment

The following are ways of caring for electric office equipment:

keep equipment clean and free from dust.
switch off and unplug equipment after use where necessary.
avoid liquid spills near machines and sockets.
use stabilizers or surge protectors to prevent damage from power fluctuations.
handle cables and plugs carefully and avoid pulling wires.
do not overload power sockets with many appliances.
follow the manufacturer’s instructions for use and maintenance.
service and repair faulty equipment with qualified technicians.

Teaching Methods/Instructional Techniques

Discussion, Lecture, Demonstration, Question and Answer, Visual Aids

Instructional Procedures

Step 1: Introduction

Time: 5 minutes
Teaching Skill: Set Induction
Teacher’s Activity: The teacher shows pictures or real items such as a computer and asks pupils to name them and state what they are used for, then introduces the topic.
Pupils’ Activity: Pupils identify the equipment and mention their uses.
Learning Point: Electric machines are used in offices to carry out different tasks.

Step 2: Meaning of Electric Office Equipment

Time: 5 minutes
Teaching Skill: Explanation
Teacher’s Activity: The teacher explains the meaning of electric office equipment and writes the definition on the board.
Pupils’ Activity: Pupils listen, ask questions, and copy the definition.
Learning Point: Electric office equipment require power supply to operate.

Step 3: Examples of Electric Office Equipment

Time: 7 minutes
Teaching Skill: Demonstration
Teacher’s Activity: The teacher displays equipment or charts showing electric typewriter/word processor, computer, fax machine, and franking machine, and explains each briefly.
Pupils’ Activity: Pupils identify each equipment from the display and copy the examples.
Learning Point: Different electric machines are used for different office tasks.

Step 4: Uses of Electric Office Equipment

Time: 7 minutes
Teaching Skill: Discussion
Teacher’s Activity: The teacher leads discussion on the uses of each equipment and writes key uses on the board.
Pupils’ Activity: Pupils contribute points and jot down the uses.
Learning Point: Electric office equipment supports typing, processing, communication, and mailing.

Step 5: Care of Electric Office Equipment

Time: 7 minutes
Teaching Skill: Explanation
Teacher’s Activity: The teacher explains safety and care rules for electric office equipment, emphasizing power handling and cleanliness.
Pupils’ Activity: Pupils listen and list care practices in their notebooks.
Learning Point: Proper care improves safety and prevents damage to machines.

Step 6: Guided Practical Activity

Time: 4 minutes
Teaching Skill: Demonstration
Teacher’s Activity: The teacher guides pupils to practise basic safe computer handling such as correct switching on/off, proper sitting posture, and careful use of keyboard and mouse.
Pupils’ Activity: Pupils practise the steps in pairs or small groups under supervision.
Learning Point: Safe handling reduces accidents and promotes correct use of equipment.

Step 7: Evaluation/Review

Time: 5 minutes

Teaching Skill: Questioning/Assessment

Teacher’s Activity: The teacher evaluates the learning by asking the following questions:

Define electric office equipment.
List four examples of electric office equipment.
State three uses of electric office equipment.
Explain four ways of caring for electric office equipment.

Pupils’ Activity: Pupils answer orally and in writing.

Learning Point: Pupils demonstrate understanding of the lesson.

Step 8: Conclusion

Time: 5 minutes
Teaching Skill: Recap/Summarization
Teacher’s Activity: The teacher summarizes the meaning, examples, uses, and care of electric office equipment and gives an assignment to list five electric office equipment and write one use and one care rule for each.
Pupils’ Activity: Pupils listen, ask final questions, and copy the assignment.
Learning Point: Electric office equipment supports office work and must be used and cared for safely.

Lesson Keywords

Electric office equipment – office machines that require electricity or battery power to work.
Word processor – a machine used for typing, editing, storing, and printing documents.
Fax machine – a machine used for sending and receiving copies of documents through phone lines.
Franking machine – a machine that prints postage marks on envelopes.
Surge protector – a device that helps protect equipment from power spikes.

Differentiation

Pupils who learn faster will explain additional electric office equipment not listed and describe their uses, while pupils who need support will use labelled pictures and a guided table to match each equipment to its use and care rule.

Note for teachers using this lesson plan

Ensure safety when using electric equipment by supervising all practical activities and avoiding overcrowding around machines. Keep the board summary short and list-based to support examination questions on definitions, examples, uses, and care.