Class: Senior Secondary School 1 (SSS 1)
Term: 2nd Term
Week: 4
Age: 15 years
Duration: 45 minutes
Subject: Data Processing
Curriculum Theme: Technology
Previous Lesson: Word Processing: Uses and Examples.
Topic: Exploring the Word Window, Load and Exit MS Word, Component of the Word Window, Create and Save New Document
Subject Matter: starting Microsoft Word, loading and exiting Word, components of the Word window, creating a new document, saving a new document

Specific Objectives

By the end of the lesson, pupils should be able to:

Cognitive Domain:

Identify the components of the Microsoft Word window.
State the steps involved in starting and exiting Microsoft Word.

Affective Domain:

Appreciate the importance of saving documents regularly to prevent data loss.
Develop an interest in using word processing software for various tasks.

Psychomotor Domain:

Load and exit Microsoft Word correctly.
Create a new document in Microsoft Word.
Save a newly created document to a specified location.

Collaborate with peers to troubleshoot common issues when using Microsoft Word.

Reference Materials

The following resources were used in planning this lesson:

9 Years Basic Education Curriculum for Data Processing.
State Unified Scheme of Work for Senior Secondary Schools.
Data Processing for Senior Secondary Schools 1 by J.K. Adekunle.

Instructional Materials

The teacher will teach this lesson with the aid of:

A computer set with Microsoft Office software installed.
A projector for displaying the Word interface.
Whiteboard and markers.

Rationale for the Lesson

This lesson helps pupils gain practical skills in using Microsoft Word, which is a widely used application for creating documents. Understanding how to load, use, and save documents in Word is an important skill for academic work and future careers, enabling pupils to prepare reports, assignments, and other written materials effectively.

Prerequisite/Previous Knowledge

Pupils should have basic knowledge of computer operations, including how to turn on/off a computer and use a mouse and keyboard.

Lesson Content/Board Summary

Exploring Microsoft Word

Starting Microsoft Word

Microsoft Word is a word processing application used to create, edit, view, and print text documents. To start Microsoft Word:

Click on the ‘Start’ button (usually at the bottom-left corner of the screen).
Navigate to ‘All Programs’ or ‘All apps’.
Locate and click on ‘Microsoft Office’ folder.
Select ‘Microsoft Word’ from the list of applications.

Components of the Word Window

When Microsoft Word opens, several components make up its window, each with a specific function:

Title Bar: Displays the name of the document and the program (e.g., Document1 – Word).
Quick Access Toolbar: Contains frequently used commands like Save, Undo, and Redo.
Ribbon: A set of toolbars at the top of the window, organized into tabs (e.g., Home, Insert, Page Layout) and groups (e.g., Font, Paragraph).
File Tab (Backstage View): Provides access to file-related functions such as New, Open, Save, Print, and Options.
Document Area: The main white space where text is typed and edited.
Scroll Bars: Used to move through the document vertically or horizontally.
Status Bar: Located at the bottom, displays information like page number, word count, and zoom level.
View Buttons: Allows changing the document’s view mode (e.g., Read Mode, Print Layout, Web Layout).
Zoom Slider: Used to zoom in or out of the document.

Exiting Microsoft Word

It is important to exit Microsoft Word properly to ensure all work is saved and the program closes correctly. To exit Microsoft Word:

Click the ‘File’ tab and select ‘Exit’.
Alternatively, click the ‘Close’ button (X) at the top-right corner of the window.
If changes have not been saved, a prompt will appear asking to save the document.

Creating a New Document

A new document is a blank canvas for creating text. To create a new document in Microsoft Word:

Click the ‘File’ tab.
Select ‘New’.
Choose ‘Blank document’ and click ‘Create’ or ‘Open’.

Saving a New Document

Saving a document stores it on the computer or other storage device for future use. To save a new document:

Click the ‘File’ tab and select ‘Save As’ (for the first time saving).
Alternatively, click the ‘Save’ icon on the Quick Access Toolbar or press ‘Ctrl + S’.
In the ‘Save As’ dialog box, choose a location (e.g., Documents, Desktop).
Type a descriptive name in the ‘File name’ box.
Click the ‘Save’ button.

Teaching Methods/Instructional Techniques

Discussion, Lecture, Demonstration, Question and Answer, Visual Aids

Instructional Procedures

Step 1: Introduction

Time: 5 minutes
Teaching Skill: Set Induction
Teacher’s Activity: The teacher greets the pupils and asks them what they use computers for. The teacher then introduces the topic by explaining that today’s lesson will focus on how to use one of the most common computer applications for writing documents.
Pupils’ Activity: Pupils respond to the teacher’s questions and listen attentively to the introduction.
Learning Point: Pupils are prepared for the lesson and understand its relevance.

Step 2: Starting Microsoft Word

Time: 7 minutes
Teaching Skill: Demonstration/Explanation
Teacher’s Activity: The teacher demonstrates the steps to start Microsoft Word on a computer connected to a projector. The teacher explains each step clearly.
Pupils’ Activity: Pupils observe the demonstration, follow the steps on their own computers (if available), and ask questions for clarification.
Learning Point: Pupils learn how to correctly load the Microsoft Word application.

Step 3: Components of the Word Window

Time: 8 minutes
Teaching Skill: Explanation/Identification
Teacher’s Activity: The teacher displays the Microsoft Word window and points out each major component (Title Bar, Ribbon, Document Area, Status Bar, etc.), explaining its function. The teacher encourages pupils to identify these components on their screens.
Pupils’ Activity: Pupils listen, identify the components on their screens, and engage in a question-and-answer session about the functions.
Learning Point: Pupils can identify and understand the purpose of the different parts of the Word window.

Step 4: Exiting Microsoft Word

Time: 5 minutes
Teaching Skill: Demonstration/Practice
Teacher’s Activity: The teacher demonstrates the correct ways to exit Microsoft Word, emphasizing the importance of saving changes. The teacher then guides pupils to practice exiting the application.
Pupils’ Activity: Pupils observe the demonstration and practice exiting Microsoft Word on their computers.
Learning Point: Pupils learn how to properly close the Microsoft Word application.

Step 5: Creating a New Document

Time: 7 minutes
Teaching Skill: Demonstration/Guided Practice
Teacher’s Activity: The teacher demonstrates the steps to create a new blank document in Microsoft Word. The teacher then guides the pupils through the process, ensuring each pupil creates a new document.
Pupils’ Activity: Pupils follow the teacher’s instructions to create a new document on their computers.
Learning Point: Pupils gain practical experience in opening a new document for typing.

Step 6: Saving a New Document

Time: 8 minutes
Teaching Skill: Demonstration/Guided Practice
Teacher’s Activity: The teacher demonstrates how to save the newly created document, explaining the ‘Save As’ dialog box, choosing a location, and naming the file. The teacher emphasizes the importance of saving.
Pupils’ Activity: Pupils follow the teacher’s demonstration to save their new documents to a chosen location.
Learning Point: Pupils learn how to save their work to prevent loss and retrieve it later.

Step 7: Evaluation/Review

Time: 5 minutes

Teaching Skill: Questioning/Assessment

Teacher’s Activity: The teacher evaluates the learning by asking the following questions:

Mention two ways to start Microsoft Word.
List any three components of the Microsoft Word window.
Explain the steps to create a new document.
Describe how you would save a document for the first time.

Pupils’ Activity: Pupils answer orally and in writing.

Learning Point: Pupils demonstrate understanding of the lesson.

Step 8: Conclusion

Time: 1 minute
Teaching Skill: Summarization
Teacher’s Activity: The teacher summarizes the key points of the lesson, reiterating the importance of knowing how to use Microsoft Word. The teacher assigns homework for pupils to practice starting, creating, and saving documents at home if they have access to a computer.
Pupils’ Activity: Pupils listen to the summary and copy down the homework.
Learning Point: Pupils review the main concepts and receive follow-up tasks.

Lesson Keywords

Microsoft Word – A word processing application used for creating and editing text documents.
Word Window – The main interface of Microsoft Word, showing all its components.
Ribbon – The panel at the top of the Word window that contains tabs and groups of commands.
Document Area – The main workspace where text is typed and displayed.
Save As – The command used to save a document for the first time or to save an existing document with a new name or location.
Exit – The action of closing the Microsoft Word application.

Differentiation

For pupils who are fast learners, the teacher can challenge them to explore additional features like changing font styles or inserting simple objects. For slower learners, the teacher will provide one-on-one assistance during the practical sessions and allow extra time for practice.

Note for teachers using this lesson plan

Ensure that all computer systems are functional before the lesson begins. Provide ample opportunity for practical hands-on experience for every pupil. Circulate among pupils during practical sessions to offer immediate support and corrections. Encourage pupils to experiment and ask questions.